Personal data
Personal Data Management Policy
In compliance with Article 7-1 of Law No. 18-17 of January 6, 1978, on data processing, files, and liberties, minors aged 15 and over may independently consent to the processing of their personal data.
The information you share with us is kept secure to provide you with the best possible service.
The purpose of this Data Protection Policy is to inform you about how we process your data.
Name and address of the entity responsible for data processing. The entity responsible for processing your data within the limits established by data protection regulations is Oakford & Oakford Academy, available for the purposes of this document at the following email address: secretaria@oakfordacademy.com
Name and address of the data protection officer. The personal data protection officer can be contacted at the following email address: secretaria@oakfordacademy.com
Purpose of data processing: The data collected on the Oakford & Oakford Academy platform is intended to monitor students' learning experience.
No data is used for commercial, advertising, or marketing purposes.
Legal basis for data processing: We use your data only with your consent to monitor your learning experience.
We use your data strictly within the training parameters provided by your educational institution, your employer, or an external organization in relation to access to our foreign language learning platform.
Procedures for processing personal data 5.1 Access and retention of personal data
Only Oakford & Oakford Academy, your trainer, if any, and the service providers integrated into the platform and mentioned below will have access to your data:
MATOMO, which allows for analysis of the platform's audience. https://matomo.org/contact/
The data is retained for the period necessary for the purpose of its collection, that is, for one (1) year, before its final deletion. The data is not shared with any person or entity other than Oakford & Oakford Academy and those mentioned above. Personal data is not transferred outside the European Union.
5.2 Your user account
By creating a user account on the Oakford & Oakford Academy platform, the User accepts the terms of the contract as set forth in the General Terms and Conditions of Use for the processing of their data. These are used to allow the User to take full advantage of the services and features offered by the platform. When you create a user account on our platform, the following data will be recorded to carry out the requested service (i.e., learning one or more foreign languages):
First name, last name
Login data (username, password, email address)
Language proficiency level
Motivation to learn
Learning data
5.3 Our exchanges via the contact form
The Oakford & Oakford Academy platform contains contact forms for training, learning, and reporting incidents or suggestions for improvement.
These contact forms provide the following data:
Your username, email address, subject, message, job title, phone number, and information about the external entity or organization (as applicable).
This data is processed with your consent so that we can respond to any questions you may have. Your personal data is deleted as soon as it is no longer essential for the purpose for which it was collected, or when circumstances allow us to conclude with certainty that the matter has been finally clarified.
The data collected as part of the contact form is used solely for the training offered by your educational institution, your company, or an external organization regarding access to a foreign language learning platform.
Data Security: We implement technical and organizational measures to protect your data, such as establishing physical security and access control procedures.
We require our employees and all external parties working for us on the platform to adhere to strict work practices in the areas of security and information protection, including contractual obligations under which they agree to maintain data confidentiality and implement rigorous data transfer measures.
Data collected on the Oakford & Oakford Academy platform is not transferred outside the European Union.
Confidentiality your personal data is used by Oakford & Oakford Academy, the trainer if any, and the service providers specifically described in this policy for the proper functioning of the services you have requested and to strengthen and personalize communication between our services and you.
We do not share your personal information with third parties except for the service providers specifically identified in this policy. Data is shared with our service providers only for the specified purposes and when necessary.
We do not transfer or sell your information except when we have your consent or when required by law.
Your rights regarding data processing. Under personal data protection regulations, individuals identified or identifiable through data transmitted through the Oakford & Oakford Academy platform have the following rights: the right to access, correct, and delete their data, as well as the right to object to or request the restriction of the processing of such data. They also have the right to data portability.
To exercise these rights, simply submit a request to secretaria@oakfordacademy.com, specifying your last name, first name, and address, and accompanying your request with proof of identity.